Exhibitor management for trade shows.

SummitBase is a CRM for teams organizing trade shows and exhibitions. It brings company contacts, exhibitor participation, booth assignments, required documents and registrations into one workspace, with a separate portal for exhibitors.

SummitBase is currently accepting waitlist registrations. The product previews use illustrative demo data.

What does exhibitor management software do?

It connects an exhibitor’s company record with their participation in a specific event edition. Organizers can follow preparation work, while exhibitors have a place to check their details and submit what the event requires.

Keep the company directory across editions

Companies and contacts remain in your directory. Exhibitor records, assigned booths and schedules belong to an individual edition, so the same company can participate again without confusing this year’s preparation with last year’s event.

Follow documents and booth assignments together

Check which booth an exhibitor has been assigned and which required documents still need attention. A document upload is one step in preparation; the organizing team still needs to review it and resolve any outstanding questions.

Give exhibitors their own portal

Exhibitors can view participation details, update company information, upload required documents and manage their team according to their permissions. Organizers retain an overview of preparation across the event.

See the exhibitor portal preview or use our exhibitor onboarding checklist to plan the handoff between your team and exhibitors.

When should you consider a dedicated event CRM?

Consider one when company information, booth assignments and document follow-ups are split between spreadsheets and email threads. During an evaluation, ask the team to demonstrate a returning exhibitor, a missing document and a staff member with restricted access using your own workflow.

Is SummitBase available now?

Access is opening through the waitlist. Pricing is not published on this site. Join the waitlist to hear when access opens.